FAQ

This information is supplementary to that provided in the Parent Handbook upon enrolment. It is in summarised format only and is subject to change. Please contact staff at the Office if you have any queries or concerns.

AbsentSon Absent or Sick?

Report Absent (Junior School)

Report Absent (Senior School)

St Virgil's College has implemented the following systems and procedures in order to monitor the daily attendance of students and identify absences from the College:

  • Parents are responsible for ensuring that they notify the College to explain the absence of their children on any particular school day.
  • Notification may be provided via note in advance, email, the College website or by telephoning the College and should be made prior to the start of the school day.
  • Class teachers take the class roll promptly at the commencement of the school day and for each period of the school day. Primary class teachers will take the roll during morning administration time and during the afternoon session.
  • All absences are recorded absences using SIMON. They are then notified to the School Office and cross checked against the absentee notifications that have been provided to the College that day.
  • Office Staff will check all students absent on each school day under ‘Absences’ on the SIMON. If contact has not been made by a parent/guardian by 9.30am contact will be initiated by the Office.
  • Students who arrive after 8.45am are to report to the office and have their names recorded electronically, and are to receive a Late Pass. If this is not done, they will be marked absent and normal contact procedures will be followed. If a student is consistently late to school a meeting will be held between the Deputy Principal or Head of Junior School and the student’s parents.
  • The list of daily absentees will be available in SIMON. One copy will be kept as a daily record and another in the Critical Incident Folder in the Office.
  • It is the responsibility of staff to advise the Office of students who will be absent from scheduled classes due to school activities such as excursions, music lessons, competitions, meetings or other school related interruptions to teaching programmes. These absences are to be recorded in advance on SIMON by the Office staff.

In the event that it is necessary to administer medication to a student it is our policy that:

  • Staff do not administer minor analgesics such as paracetamol to students without the written authorisation from the student's parent/carer;
  • Prescribed medication will only be administered where a student’s parent/carer has provided written permission to the College;
  • Parents/carers are responsible for keeping the College updated if the requirement for prescription medication changes;
  • Parents/carers are responsible for providing the prescribed medication and to collaborate with the College in working out arrangements for supply, administration and storage of the prescribed medication;
  • Students must not carry medications unless there is a written agreement between the College and the student’s parents/carers that this is a planned part of the student’s health plan;
  • Where it is appropriate and safe to do so students should self administer prescription medication under staff supervision;
  • The College shall provide appropriate first aid facilities; and
  • The College shall employ a College First Aid Officer and ensure that teaching staff have appropriate first aid training.

Supervision of students commences at 8.15am and concludes at 3.25pm (Junior School) and 3.45pm (Senior School).

Junior School

If, due to extraordinary circumstances, students may be at Junior school outside of these hours, parents are strongly encouraged to enrol them in Outside School Hours Care. Information regarding this service is available at CatholicCare Tasmania.

All students at the Junior School between 8.10am and 8.25am who are not attending Outside School Hours Care are to report immediately to the amphitheatre where they will be supervised.

If arrangements are made with other adults to collect a student, steps are to be taken to ensure that the student/s and their Class Teacher/s have been informed of the arrangement.

The Senior School is serviced by an extensive network of buses that literally drop students at the front door!

The network covers all parts of Hobart. To see where buses run visit the google map on our website

Junior School

A number of bus companies provide dedicated school buses to and from school to most areas. These buses arrive and depart from Harrington Street, just in front of St Mary’s College.

There are buses that travel as far as New Norfolk and Brighton, Sorrell and Dodges Ferry, Taroona, Kingston and Blackman’s Bay.

Metro also provides a bus service to the city bus mall each afternoon.

In line with the College’s commitment to be an inclusive Catholic learning community, St Virgil’s provides an all inclusive tuition fee which includes costs associated with tuition, camps, sport, music, ICT, incursions and excursions.

The College offers a variety of fee payment options including scheduled direct debits (weekly, fortnightly and monthly) and provides a discount for the early payment of the annual statement. Fees can be paid in lump sum payments through the College website at http://stvirgils.tas.edu.au/shop-fee-payments/

Full details of 2016 fees, including payment options, fee payment plans (including fee relief) are available at http://stvirgils.tas.edu.au/fee/

If a student arrives later than 8.45am, he or the parent are required to sign in at the School Office.

St Virgil’s College has a proud tradition of excellence in music. Students are able to participate in outstanding curricular and co-curricular programmes from Grade 3-10. Programmes are conducted by exceptional music tutors who are also noted performers in Hobart. Tutors also take individual and paired lessons which are available to students on a user pay basis.

Students can sign up (and pay) for lessons via the College website - http://stvirgils.tas.edu.au/music-tuition-sign-up/

The College has a weekly newsletter – The Star. It is available via email each Thursday and contains important information, news and achievements from the Senior and junior School.

To sign up simply go to http://stvirgils.tas.edu.au/newsletter-signup/ type in your email address and wait for The Star to arrive on the next Thursday!

From time to time students will be asked to bring a form home for excursions, camps, sporting or musical events and tours. All parents know how easy it is to lose or misplace forms on a busy kitchen bench!

Never fear all forms provided to students are available from ‘The Schoolbag’ which can be accessed at:

A very active and successful Parents & Friends Committee supports the College with committees working productively on both campuses to increase connections between parents, staff and the wider school community. Meetings provide parents with an excellent opportunity to meet with the Principal and other senior leaders on both campuses. The P&F also raise valuable funds which are put towards projects that benefit all current and future students at the College. Recent examples of projects include the cricket nets project, locker refurbishment, Junior School bank development and the provision of specialist musical instruments on both campuses.

Meetings are held monthly during term time and members of the school community are invited to participate. Meeting times and dates are available at http://stvirgils.tas.edu.au/calendar/

In accord with Australian Privacy Principles (refer www.oaic.gov.au) and the mission, policies and procedures of St Virgil’s College it is not permissible for photographs or film taken of students participating in school activities, other than your own son, to be publicly displayed in traditional and/or social media without the prior permission of a parent.

If you have any questions about the College’s commitment to protecting the privacy of students please contact the Privacy Officer at privacyofficer@stvirgils.tas.edu.au

If a student is riding a bike to or from school they must wear appropriate protective equipment that complies with current Australian Standards and every precaution must be taken to reduce the risk of serious injury. Prior to a student riding to school for the first time they should have a note in their diary indicating parental permission for their son to ride to school.

“Kids on Wheels” is a Fact Sheet available from the Kidsafe Tasmania website that provides important and helpful advice on these matters.   Refer to kidsafetas.com.au/road-safety

During the school day, bikes are to be chained within the bike compound (Chains are to be provided by students.)

The College boasts a fine tradition of excellence within sport and offers a broad range of opportunities for participation in a sports including sailing, rowing, cricket, basketball, football, soccer, hockey, athletics, touch rugby, swimming and badminton to name but a few!

Students are invited to represent the College and should confirm their interest by registering for a sport on the College sports website – http://sport.stvirgils.tas.edu.au/

All visitors to the school, including parent helpers, contractors, those participating in excursions, meetings, Canteen, classroom help, sports, music or arts volunteers are to report to the Office to register their arrival in the Visitor’s Book.  This is not necessary if visiting for only a very brief period, - for example dropping off lunch to a student or collecting your son from Sick Bay.

Visitors will be issued with a numbered magnetic badge.  This must be worn at all times and be clearly visible.  Departure times must also be registered in the Visitor’s Book, at which time badges are to be returned.

The College as part of its commitment to community and the integral home-school partnership, welcomes parental involvement in a wide range of College activities including music, sport, canteen, camps, events, classroom help, tutoring and fundraising activities.

In accordance with Tasmanian State Government legislation for Working With Vulnerable People, everyone who currently works or volunteers in Non-Government schools must have a Working with Children Registration in place by no later than October 1 2015.

Information regarding the legislation and online registration is available at http://www.justice.tas.gov.au/working_with_children

In line with the College’s commitment to be an inclusive Catholic learning community, St Virgil’s provides an all inclusive tuition fee which includes costs associated with tuition, camps, sport, music, ICT, incursions and excursions.

The College offers a variety of fee payment options including scheduled direct debits (weekly, fortnightly and monthly) and provides a discount for the early payment of the annual statement. Fees can be paid in lump sum payments through the College website at http://stvirgils.tas.edu.au/shop-fee-payments/

Full details of 2016 fees, including payment options, fee payment plans (including fee relief) are available at http://stvirgils.tas.edu.au/fee/

In accord with Australian Privacy Principles (refer www.oaic.gov.au) and the mission, policies and procedures of St Virgil’s College it is not permissible for photographs or film taken of students participating in school activities, other than your own son, to be publicly displayed in traditional and/or social media without the prior permission of a parent.

If you have any questions about the College’s commitment to protecting the privacy of students please contact the Privacy Officer at privacyofficer@stvirgils.tas.edu.au